Printable Reference

Folder Structure Templates

Ready-to-use folder structures for solo creators, freelancers, and small teams. Run the setup scripts to create them instantly.

Template 1: Solo Creator

Personal projects, portfolios, experimentation

ai-images/
├── inbox/
├── projects/
│   ├── brand-mascot/
│   │   └── 2026-02/
│   ├── fantasy-landscapes/
│   │   └── 2026-02/
│   └── texture-packs/
├── archive/
│   └── old-client-work/
└── _reference/
    └── style-guides/

inbox/ Weekly triage — sort or delete

projects/ Active work, date sub-folders

_reference/ Mood boards, style guides

Template 2: Freelancer

Client work with approval stages

ai-images/
├── inbox/
├── clients/
│   ├── acme-corp/
│   │   ├── brand-refresh/
│   │   │   ├── approved/
│   │   │   ├── wip/
│   │   │   └── rejected/
│   │   └── social-campaign/
│   └── startup-xyz/
│       └── pitch-deck/
├── personal/
│   └── portfolio/
├── archive/
│   └── 2025-clients/
└── _templates/
    └── comfyui-workflows/

approved/ Client signed off — deliverable

wip/ Work in progress — iterating

rejected/ Keep for reference, never delete

Template 3: Small Team (2–5 people)

Shared drive, NAS, or synced cloud folder

ai-images/                         # Shared drive / NAS
├── _inbox/                        # Shared drop zone
│   ├── alice/
│   └── bob/
├── projects/
│   ├── q1-campaign/
│   │   ├── brief.md               # Project brief
│   │   ├── hero-images/
│   │   │   ├── approved/          # Final deliverables
│   │   │   ├── review/            # Pending approval
│   │   │   └── wip/               # Drafts
│   │   └── social-assets/
│   │       ├── approved/
│   │       └── wip/
│   └── product-launch/
│       ├── brief.md
│       └── key-visuals/
├── shared-library/                # Reusable across projects
│   ├── brand-elements/
│   ├── stock-generated/
│   └── templates/
├── archive/                       # Read-only after close
│   └── 2025/
└── _admin/
    ├── naming-convention.md       # Team reference
    └── folder-rules.md

_inbox/name Per-person drop zones

review/ Pending team approval

shared-library/ Reusable brand assets

Page 2 of 3

macOS / Linux Setup Scripts

Run any script to create the matching folder structure in one command.

Solo Creator

#!/bin/bash
# Creates the solo creator folder structure
# Usage: ./setup-solo.sh [base_dir]
BASE=${1:-"$HOME/ai-images"}
mkdir -p "$BASE"/{inbox,archive,_reference/style-guides}
for project in "brand-mascot" "fantasy-landscapes" "texture-packs"; do
  mkdir -p "$BASE/projects/$project/$(date +%Y-%m)"
done
echo "✓ Solo structure created at $BASE"

Freelancer

#!/bin/bash
# Creates the freelancer folder structure
# Usage: ./setup-freelancer.sh [base_dir]
BASE=${1:-"$HOME/ai-images"}
mkdir -p "$BASE"/{inbox,personal/portfolio,archive,_templates/comfyui-workflows}
for client in "acme-corp" "startup-xyz"; do
  for project in "project-1"; do
    mkdir -p "$BASE/clients/$client/$project"/{approved,wip,rejected}
  done
done
echo "✓ Freelancer structure created at $BASE"

Small Team

#!/bin/bash
# Creates the small team folder structure
# Usage: ./setup-team.sh [base_dir] [member1] [member2] ...
BASE=${1:-"/shared/ai-images"}; shift
mkdir -p "$BASE"/{archive,_admin}
mkdir -p "$BASE/shared-library"/{brand-elements,stock-generated,templates}
for member in "${@:-alice bob}"; do
  mkdir -p "$BASE/_inbox/$member"
done
for project in "q1-campaign" "product-launch"; do
  mkdir -p "$BASE/projects/$project"/{approved,review,wip}
  echo "# $project" > "$BASE/projects/$project/brief.md"
done
echo "✓ Team structure created at $BASE"

Folder Rules

Empty inbox weekly — sort into projects or delete

One project = one folder (never mix clients)

Use approved/wip/rejected for anything with sign-off

Prefix admin folders with _ (sorts to top)

Archive completed projects — don’t delete

Date sub-folders use YYYY-MM (not YYYY-MM-DD)

Page 3 of 3

Windows Setup Scripts & Tips

PowerShell equivalents for Windows users, plus mistakes to avoid.

Solo Creator

# Creates the solo creator folder structure
# Usage: .\Setup-Solo.ps1 [-Base "C:\ai-images"]
param([string]$Base = "$env:USERPROFILE\ai-images")
New-Item -ItemType Directory -Force -Path (
  "$Base\inbox",
  "$Base\archive",
  "$Base\_reference\style-guides"
) | Out-Null
foreach ($p in "brand-mascot","fantasy-landscapes","texture-packs") {
  $month = Get-Date -Format "yyyy-MM"
  New-Item -ItemType Directory -Force -Path "$Base\projects\$p\$month" | Out-Null
}
Write-Host "Done! Solo structure created at $Base" -ForegroundColor Green

Freelancer

# Creates the freelancer folder structure
# Usage: .\Setup-Freelancer.ps1 [-Base "C:\ai-images"]
param([string]$Base = "$env:USERPROFILE\ai-images")
New-Item -ItemType Directory -Force -Path (
  "$Base\inbox",
  "$Base\personal\portfolio",
  "$Base\archive",
  "$Base\_templates\comfyui-workflows"
) | Out-Null
foreach ($client in "acme-corp","startup-xyz") {
  foreach ($status in "approved","wip","rejected") {
    New-Item -ItemType Directory -Force `
    -Path "$Base\clients\$client\project-1\$status" | Out-Null
  }
}
Write-Host "Done! Freelancer structure created at $Base" -ForegroundColor Green

Small Team

# Creates the small team folder structure
# Usage: .\Setup-Team.ps1 [-Base "D:\shared\ai-images"] [-Members "alice","bob"]
param(
  [string]$Base = "D:\shared\ai-images",
  [string[]]$Members = @("alice","bob")
)
New-Item -ItemType Directory -Force -Path (
  "$Base\archive", "$Base\_admin",
  "$Base\shared-library\brand-elements",
  "$Base\shared-library\stock-generated",
  "$Base\shared-library\templates"
) | Out-Null
foreach ($m in $Members) {
  New-Item -ItemType Directory -Force -Path "$Base\_inbox\$m" | Out-Null
}
foreach ($proj in "q1-campaign","product-launch") {
  foreach ($s in "approved","review","wip") {
    New-Item -ItemType Directory -Force -Path "$Base\projects\$proj\$s" | Out-Null
  }
  "# $proj" | Set-Content "$Base\projects\$proj\brief.md"
}
Write-Host "Done! Team structure created at $Base" -ForegroundColor Green

Common Mistakes

Dumping everything in one folder → Use inbox as triage, not permanent storage

Too many nesting levels (5+) → Max 3-4 levels deep — flatter is faster

"Final", "Final-v2", "REAL-Final" → Use approved/ + rejected/ with dates

Deleting old projects → Archive — disk is cheap, regret is expensive

Skip folder management entirely

Numonic organizes your AI images into collections automatically. Drop files in your sync folder — folders, tags, and metadata applied instantly.

numonic.ai → Try free

Pro Tip: Pair these templates with the Naming Convention Cheat Sheet for a complete system.

numonic.ai · MIT License · Free to share

Scripts provided "as is" — test before use